Guidelines for Making Submissions

Prior to submitting proposals for papers, sessions, symposia, roundtables or workshops, all participants must be members of either AES or CASCA, and have registered for the conference [membership and registration information]. Papers, sessions, and symposia will not be accepted until all required conference registration fees have been paid.

Please note: Each participant will normally be limited to presenting one paper and acting as discussant once.

NEW: The deadline for submissions has been extended. The new deadline is March 1st.

Format for Submissions

The organizing committee invites submissions in a number of formats. We especially encourage sessions that bring together participants from different institutions and society memberships.

Papers will be 15 minutes each. They may be volunteered individually. The programme committee will organize individually volunteered papers into sessions according to theme and content. Papers intended as part of a proposed session (or symposium) must be submitted by the session organizer as part of the session proposal form.

Sessions will be 90 minutes each, and will generally consist of up to five papers with a discussion period to follow. Please note that if a formal discussant will be participating, there should be no more than four papers in a session, in order to leave time for general discussion. Organizers may schedule as few as three papers if they wish to leave an extended time for discussion.

Symposia will generally be formed of at least two sessions of 90 minutes each. Symposium parts will be held in sequence, with a break between the parts, and where possible, will be located in the same room.

Roundtables are less formal than sessions: participants do not present formal papers but discuss an issue or topic laid out by the session organizers in their proposal. Roundtables, like sessions, are 90 minutes long.

Workshops consist of a small number of participants who gather to discuss a theme or subject in a more informal way than a session or a symposium. A workshop is the equivalent of a session and is 90 minutes long. Workshop organizers should indicate criteria for participation (i.e. pre-circulated papers, topic preparation, pre-registration).

Send Your Submissions:

Organized Session Submission Form
Volunteered Paper Submission Form
Workshops, Symposium, or Roundtables Submission